HOW TO CHECK FOR ACCESSIBILITY IN WORD SOFTWARE

For longer documents, consider using Word’s built-in Table of Contents feature.

Just make sure that each heading or piece of text is “tagged” with the right Style label so that screen readers can identify it.

Feel free to change fonts, sizes, and colors.

Remember that you can customize how your Styles look without affecting accessibility.

don’t go from 1 to 3 or use 3 for your main title and 1 for your subtitles make sure 1 is the biggest heading, then 2, then 3, etc.). Nest your headings so that their Style numbers correspond to their hierarchy (i.e.

Make sure that you don’t skip heading levels.

For example, you can assign your paper title the Title style, use the Heading 1 style for your main section headings, use Heading 2 for your subsection headings, and so on. This helps to create an easy-to-understand system for somebody navigating your text.

Make sure you identify your headings in the correct order.

Use at least the main style options: Title, Heading (with numbered levels), and Normal.

HOW TO CHECK FOR ACCESSIBILITY IN WORD SOFTWARE

However, in order for the software to do this, the writer of the document needs to make those distinctions clear! Otherwise, the whole document will read as one big chunk of “Normal” body text. This allows users to make logical sense of the document and to skip to certain headings and topics. Screen reading software will use audio to tell users whether a particular section of the text is a title, heading, subheading, or normal/body text. Because screen reading software (including purchased software options for Windows computers, as well as Apple’s VoiceOver function) reads aloud anything that is visible on the screen, using Styles is helpful because it gives your document structure. Use Headings and Document Styles to create a navigable structure.

How to check for accessibility in word